Donating items to the Australian War Memorial The Australian War Memorial assesses all offers against our Collection Development Plan. Please fill out this form with as much information as you can to help facilitate our assessment process. The Memorial is committed to protecting your privacy and will only use the personal information we collect to process your donation offer. For more information, please see our privacy statement. The Memorial will not assess donations without first receiving this form. Donations relating to Australian Defence Force (ADF) Operations in Afghanistan, 2005-2016 The Australian War Memorial has been directed by the Office of the Director General of the National Archives of Australia, at the request of The Inspector General of the Australian Defence Force Afghanistan Inquiry (IGADF), to retain all relevant documents and digital files that relate to ADF operations in Afghanistan during the period 2005-2016. The Office of the Special Investigator may request access to this material to assist with the Afghanistan Inquiry (IGADF). This will affect all relevant material sent to the Memorial, regardless if they are accepted into the National Collection or not. This requirement will be kept in place until further notice by the National Archives of Australia. Personal Details Title Name Email Phone number Address Address City/Town State/Province Postal Code Country Ownership details Are you the legal owner of the material you are offering? Yes No If you are not the owner, who is? Is the legal owner aware that you have made a donation offer on their behalf? Have they given you the authority to act as their intermediary on their behalf? Please make sure they are aware you have contacted the Memorial about these items. Provide their contact details. How are you the legal owner? I inherited it I made it I purchased it Other Are you prepared to transfer ownership and any rights you hold in the material to the Memorial? Yes No You can read more about copyright and how it affects your donation here The Memorial is only able to accept a donation where the ownership is transferred in full by the legal owner of the material. If you believe you are the copyright holder, are you also prepared to transfer these rights to the Memorial? Yes No Does this donation offer relate to the service of Aboriginal or Torres Strait Islander peoples? Yes No The Memorial is actively seeking material and information relating to Aboriginal and Torres Strait Islander military service and experience of conflict. Item details Artwork/sketches Artwork/sketches Is it an original item? Who created it, what is it made from, and what size is the work? Audiovisual material Audiovisual material What is the format of the material (eg. film reel, audio cassette, disc, file type)? Have you been able to see or hear the material? Items of uniform, including buttons & badges Items of uniform, including buttons & badges What items do you have and how many? Letters & diaries Letters & diaries How many are there? Who wrote them and when? Are you the holder of any intellectual rights in the material, such as copyright? Are you prepared to transfer those rights to the Memorial? Maps Maps List the title and scale of each map. Are any maps annotated? If so note which ones. Medals Medals How many medals are there? If you know what each medal is, please include this detail. Photographic prints/negatives/slides Photographic prints/negatives/slides How many are there? Are the individuals in the images identified? Are there captions or annotations on the negatives or slides or on the reverse? Who was the photographer? Where were the photographs taken? What date were they taken? Are the prints in an album? Can they be taken out of the album? Digital photographs (original files from a digital device only) Digital photographs (original files from a digital device only) How many files are there? What format? E.g. .jpg, .tiff. Are individuals in the images identified? Who was the photographer? Where were the phtographs taken? What date were they taken? Postcards Postcards How many are there? Are they printed, photographic or embroidered? Do they have letters on the back? Published books, manuals and pamphlets Published books, manuals and pamphlets List the titles and dates of publication. Souvenirs and mementoes Souvenirs and mementoes How many items are there? Please describe them. Weapons and Munitions Weapons and Munitions Do you know the maker or are there any markings on it? Does it have any accessories or associated items? If it is a firearm, do you hold the licence? Please upload clear images of the item as part of your offer form. Do you have a deactivation certificate for inert munitions? Note the Memorial does not accept live ammunition. Please do not bring weapons to the Memorial without first contacting the Donations team Who does this material historically relate to? Please enter their full name and any other biographical details that you think will assist in the assessment process. If known, what is the individual’s military service number and unit? What conflict/s did they serve in? Do you know of any stories associated with these items? How are these items linked to the Australian experience of conflict? Is there any connection to an historical event, other people or people groups, places and dates? Are there any items in your donation offer you consider potentially distressing? Can you please elaborate? This can include images of the deceased, suffering and graphic accounts of events. Upload images Please submit photographs of all the items being offered for donation. Upload Files12 MB limit. Allowed file extensions: gif jpg jpeg png pdf. Upload File(s) Unlimited number of files can be uploaded to this field.12 MB limit.Allowed types: gif, jpg, jpeg, png, pdf.100 MB limit per form. See example assessment images below. If you are experiencing any issues in completing this form, please contact the Acquisitions team on (02) 6243 4590 or via email on donateitems@awm.gov.au Your personal information will not be shared with a third party unless your consent is expressly provided, it is required by law, or the information is being provided to a contracted third-party acting on behalf of the Memorial for the purposes stated in the Memorial’s privacy management policy. https://www.awm.gov.au/about/organisation/policies/privacy-policy More information is also available in our Privacy Statement https://www.awm.gov.au/about/organisation/corporate/privacy Leave this field blank Last updated: 27 November 2020